Inspired by Journey to the Centre of the Earth by Jules Verne (published in 1864, featuring an expedition to Iceland with exploration through volcanic tunnels), this modern winter barn wedding shows the stunning hidden interior of volcanic rock in the form of slick agate and timeless marble. Planned and designed by Hanami Dream and beautifully captured by Squib Photography.
Acres of gentle, ethereal and floaty tulle were placed wonderfully alongside tactile sheep skin rugs and the tendrils of delicate air plants (a wonderful evolution on the succulent trend) in glass suspended baubles.
The industrial style lighting pairs wonderfully with relaxed seating, exuding hygge with its intimate vibe. Set in a tucked-away Gloucestershire barn with year-round warmth thanks to its solar panel and biomass generated underfloor heating.
An impressive moongate wreath backdrop surrounds the cool blue 1700s barn door, with hints of blue featured in all the details, using the Pantone Spring 2018 colours of grey, blue and lilac, alongside gold and white accents.
Plus, this wedding continues the quest of Hanami Dream to present novel alternatives to paper wedding stationery – this time with name places on geode slices, along with modern script style calligraphy in gold.
Oxleaze Barn was a great location for this wedding – beautifully renovated with some stunning original features, yet adapted efficiently to provide a comfortable space. It offers year-round weddings which made it perfect to showcase a winter wedding. Tucked away in rolling countryside, with a landscaped courtyard and firepit, along with access to a phenomenal private garden. The ladies got ready in the spacious Artist’s Studio before making their way across the courtyard and into the wonderfully warm barn.
The ceremony took place on one side of the barn with rustic willow chandeliers hanging above the guests (from Oakwood Events). From each chandelier clear baubles hung down, all holding their own delicate air plant.
The aisle was lined with Chiavari chairs covered with chiffon vertical drops (from Everything Covered), then tied up simply and elegantly with a few stems of dried lavender (courtesy of Enchanted Floristry).
This led to the impressive moongate (by Enchanted Floristry) which was adorned with moss, an amazing asymmetric floral display and bedecked with lavish succulents and stunning air plants.
The flowers, berries and silver green foliage were echoed around the room in the table displays, buttonhole and bouquets (all by Enchanted Floristry) which filled the room with a beautiful fragrance of eucalyptus. Florals included avalanche white roses, asparagus fern, brunia berry, eucalyptus silver dollar, eucalyptus small-leaf gum, eucalyptus baby blue, dusty miller, dried lavender, leather leaf, birch twigs (sprayed white), eryngium, sea holly and thistles. But the stars of the show were all the wonderful air-plants dotted around the barn (supplied by www.andysairplants.co.uk).
The bride was dressed to impress in a mix and match bridal gown by Lilly with its dual layered style to combine an intricate, beaded tulle overlay with an elegant satin slip-dress underneath. She was escorted by her attendant in an exquisite powder blue prom dress which fitted the colour theme flawlessly. (Both dresses from Fairytale Occasions.)
Their make up used shimmering iridescent colours to echo the ethereal vibe and the hair was captured in a cascading braid (exquisitely executed by Blushing Brides Hair and Make Up).
Standing spectacularly tall was the four-tiered marble cake (with different tier heights) embellished with edible gold leaf (which really enhanced the grain of the marble) and a dramatic sugar flower cascade. The cake was festooned with replica air plants, ivory roses, succulents, brunia berries, thistles and dusty miller leaves which complemented the dusky green/grey marble perfectly and mirrored the real flowers seamlessly. Another masterpiece courtesy of The Pretty Cake Company.
The other half of the barn was laid for a banquet style wedding reception, complete with grey galley shade loft-style chandeliers (from Oakwood Events) above solid wooden tables and benches (crafted by Cotswold Event Solutions) lined up in front of the roaring open fire. The beautiful heart cut outs in the tables echoed the ceremony thrones and, for extra comfort, sheep skin rugs (from The Witney Blanket Hall) were placed over the benches for a luxurious feel.
Wedding stationery (designed by Emerald Paper Design) embraced the geode style with a watercolour invitation with gold accents, an information card, an RSVP card and an RSVP envelope all tied together with gold thread and a little monogrammed tag. The menu was in the same style as the invitation with exquisite gold calligraphy.
Guests could find their tables by referring to the geode style table plan tabs with gold accents mounted on a rustic pale blue barn door. At the table, the geode style watercolour place names had gold edging and modern calligraphy to represent slices of agate. (All by Emerald Paper Design.)
Down the centre of the tables ran swathes of pale blue organza table runners (from Everything Covered) for a light and airy feel. Topped with exquisite floral displays (by Enchanted Floristry), along with modern gold cutlery, plain clear champagne coupé glasses, plain clear glass candlesticks with 32cm tapered white candles, along with blue glass bottle vases and glass salt bowls (all from Vintage Gold China) giving a simple, striking and delicate tablescape.
The gorgeous ladies wore stylish jewellery (by We Three Kings) including an 18ct yellow gold, tear drop pearl and half carat, old cut diamond earrings with a matching pendant by the bride. The wedding ring was 18ct yellow gold with scattered, flush set diamonds. Whilst the bridesmaid wore an 18ct yellow gold pendant with three, coloured, fine quality sapphires and a selection of 18ct yellow gold and coloured sapphires stacking rings.
The magnificent expanse of the picturesque garden provided a fantastic backdrop (including a great maze-like area) and the evergreen emphasised how wonderful the outside space is regardless of the season.
It’s the little details that bring any event to life and this was made possible by the wonderful local suppliers who provided their time, services, venue and products for free. Together we have showcased the amazing talent that our part of the UK has to offer the wedding industry.
This festival wedding was a real break from tradition – full of alternative ideas for couples to get inspiration for their big day. It showcased an abundance of hanging greenery and was really tactile using different materials such as denim, macrame, paper, wood and terracotta details.
The colour palette had a 70s vibe full of Fall 2017 colours of a pale blue Bluebell, a soft Copper Tan coral, Navy Peony blue, brown and white. It was planned and designed by Hanami Dream and fantastically captured by Cat Stephens Photography.
On Sunday 17th September 2017, Cogges Manor Farm held a festival styled Wedding Open Day that Hanami Dream helped to organise. But this was not a traditional wedding fair – the Barn was dressed as if it were a real wedding.
Think dream catcher favours, festoon and ribbon drape lighting, oversized letter lighting, paper flowers, food van, chill out area and fire bowl. It was a different take from the norm to provide options and open people’s eyes to the huge spectrum of ideas to bring their dream to life.
For example, there weren’t any real flowers at this wedding. They were either paper flowers or house plants showing couples that they can achieve this look by making (or borrowing) things themselves – this is great for any diy wedding couples.
Plus, all the stationery was embroidered on to denim rather than traditional paper – menus were on the napkins, name places were sleeves around the milk bottle glasses, table plan labels were hung on Portuguese laurels plants.
It was a relaxed and informal open day showcasing a truly personal wedding option – not a cookie cutter approach at all. Take a look at some of the testimonials from the day.
Cogges Manor Farm was the ideal location for this wedding as it offers the perfect blank canvas to add personalised details. It is nestled in the lovely market town of Witney and offers two stunning seventeenth century barns as well as a beautiful walled garden, stunning grounds and an impressive Manor House as a remarkable backdrop.
The festival vibe was hailed from the entrance with impressive towering festival flags (from Event Flag Hire) – signalling the way to the party.
Couples walked in to the Wheat Barn down a tree lined aisle. The vintage mismatched chairs (courtesy of Linda’s Vintage Hire) were beautifully decorated with macramé chair coverings (from MacrAmy’s Macrame) and the Portuguese Laurels (kindly provided by Bampton Garden Plants) guided the way right to where the ceremony would take place under a stunning macramé backdrop (wonderfully created by MacrAmy’s Macrame) and framed by two beautiful olive trees (also from Bampton Garden Plants).
One side of the barn was decorated as a seating area to enjoy a sumptuous wedding breakfast. The vintage tables and chairs (from Linda’s Vintage Hire) were laid out below an impressive array of trailing plants in spectacular hanging macramé holders (from MacrAmy’s Macrame) and under spectacular festoon lighting (from Oakwood Events).
They were set with denim napkins (gorgeously embroidered by Little Pickle Creations) containing the menu, mini macramé favours (from MacrAmy’s Macrame), milk bottles (from Mabel & Rose) acting as drinking glasses with an embroidered denim name place (by Little Pickle Creations), placed inside were stripy straws (from Little Cherry), plus amazing natural biodegradable tableware (also from Little Cherry) – a perfect accompaniment to our street food reception.
The tables were also decorated with more terracotta pot plants and impressive paper flowers (from Pretty Big Flowers) that lit up for an incredible atmosphere.
The delicious ombre ruffle cake (by The Cake Element Bakery) echoed the colours of the denim stationery and sat beautiful on a vintage barrel (from Mabel & Rose) and amongst a display of framed absent friend photographs, crates and potted plants. The wonderful props from Mabel & Rose really brought the place to life and were dotted around adding features to every area including the bar which had a vintage tin bath and giant wooden barrels.
The other half of the barn was dedicated to the entertainment and dance floor – lit to accompany a party – including an impressive 7 square metre lit paper flower wall (constructed by Pretty Big Flowers).
Over the dance floor hung a white chandelier adorned with coral and denim ribbons and a 4-point drape star that flowed to the dance floor (from Oakwood Events), along with 4ft tall light up LOVE letters (wonderfully contributed by Gilt Edge Events).
There was also a chill out area complete with a comfy brown leather sofa, bales of hay as well as more vintage chairs (from Linda’s Vintage Hire). These were strewn with gorgeous lambswool wide-herringbone throws in mandarin and azure (from The Witney Blanket Hall).
Outside the party continued with a firepit to sit around, garden games and chalk boards highlighting the events of the day.
There was a real festival vibe with macramé, hanging plants, dream catcher favours, festoon and ribbon drape lighting, oversized letter lighting, paper flowers, food van, chill out area and fire bowl.
Thank you to all the wonderful suppliers that made this such an amazing wedding open day. It was lovely to meet excited couples in the midst of wedding planning – all the best with your special days!
It’s the little details that bring any event to life and this was made possible by the wonderful local suppliers who provided their time, services, venue and products for free. Together we have showcased the amazing talent that our part of the UK has to offer the wedding industry.
This festival wedding was a real break from tradition – full of alternative ideas for couples to get inspiration for their big day. It showcased an abundance of hanging greenery and was really tactile using different materials such as denim, macramé, paper, wood and terracotta details.
It’s the little details that bring any event to life and this was made possible by the wonderful local suppliers who provided their time, services, venue and products for free. Together we have showcased the amazing talent that our part of the UK has to offer the wedding industry.
Thanks to all these wonderful suppliers #keepitlocal
Cogges Manor Farm is nestled in the lovely market town of Witney and offers two stunning seventeenth century barns for weddings. They are a perfect blank canvas where you can add loads of personalised details to make your special day complete. Your wedding can be as individual as you are with your own choice of catering, furniture and decoration.
The magnificent and spacious Wheat Barn can seat up to 200 guests, with refurbished stone floor, and portable heating included in the cost of hire. The more intimate and adjacent Barley Barn can seat about 60 guests or is an ideal choice to use as a dance or ceremony area. Each barn can be hired separately, or as a combined hire. Cogges offers a civil ceremony license and is next door to Cogges Parish Church.
In addition to any indoor space you hire, you and your guests can use the charming outdoor space to wander and enjoy (and after 5pm you will have exclusive use of the site). Cogges has many perfect locations for your wedding photographs, such as the Manor House lawn, the walled garden or the orchard and you can even include the farm animals in your photos.
We are a retail nursery in Bampton, West Oxfordshire. We have a passion for plants and our friendly and knowledgeable staff are always happy to help you find the plants or give you the advice that you require. We pride ourselves on having a fantastic range of plants small and large including beautiful home grown summer and winter bedding.
We also boast a fabulous café serving hot lunches everyday. The shop offers further products including hand tools, furniture, pots and planters and gardeners supplies area as well as gifts and our food shop, stocked with local produce.
At The Event Flag Hire Company we design, manufacture, hire and install beautiful handmade flags, bunting and banners, perfect for your festival wedding. Our lightweight self-install telescopic poles and flags were designed to be a visually stunning but simple and cost effective way to decorate any venue. We also offer a full bespoke service which allows flags, banners or bunting to be made to a particular specification.
Our stunning flags and bunting will make your festival wedding stand out from the rest, plus we offer a 10% discount for weddings. All styles are available in hues of white and made specifically with weddings in mind. Alternatively our bright colourful silk flags will equally compliment a festival-themed wedding. We use over 70 colours of silk so can match any colour scheme.
Our flags and bunting hire represent a quick, effective and environmentally friendly way of creating a festive atmosphere. We have created simple wedding packages to make it cost effective for you to decorate your venue yourselves using our self-install flags and bunting. Prices include flags (style and colour of your choice), 6m telescopic poles and ground fixings, bunting and return next-day courier service direct to your door. All these packages are portable and will fit in a standard car.
We have been making flags for 15 years and keep coming up with unique designs to keep up with demand. Each flag is a unique work of art hand crafted to an extremely high standard in our Bristol Studio. We cover the entire of the UK and abroad so please get in touch where ever you are!
Specialists in Bespoke Wedding Venue Decoration From Centrepieces to Flower Walls, Candy Carts to Starlit Backdrops, Garlands, Fairylight Canopies, Giant LOVE letters, Disco’s Grand Floral Arch and much, much more.
A Complimentary Design Consultation to transform your chosen venue into something magical for your big day. Working with you we can create the theme of your dreams, all installed & removed with the minimum disruption to your big event.
We can supply Starlit Backdrops, Table Decorations & Centrepieces, Chair Covers, Fairylight Canopies, Garlands, Grand Floral arches, Candy Carts, Sweet/ Dessert Dressers Flower Walls, Giant LOVE Letters and much, much more.
Karen, with many years experience as a fashion designer in London, combined with Phil, with a career in the Graphic Design, Signwriting and Event Industry will deliver a bespoke wedding, leaving you to concentrate on having the Best Day of your life.
Goujon Monkey are an Oxfordshire based gourmet street food caterer offering traditional favourites with a modern twist.
They pride themselves on serving the finest quality street food available, using only the freshest ingredients. All of their food is cooked from scratch and served from a lovingly restored vintage Citroen H van.
With menus to suit different tastes including their hand prepared Beer Battered Cod, Goujon Monkey offer a unique addition to your big day.
Our prices start from £750 for private event catering for 75 guests. Contact details Tim 07469710373 or Matt 07917284944.
We provide a stress free vintage hire service for all occasions. If you are organising an event with a vintage flare we can supply furniture, crockery and a range of props and accessories to give your event that much loved nostalgic vintage feel.
We work with theatres, corporations, event and wedding planners, caterers, photographers and festivals to mention but a few.
So if you’re planning your vintage event whether it’s afternoon tea, the wedding of your dreams, a magazine shoot or creating something inspirational for a large festival there is no end to what can be achieved with the help of Linda’s Vintage Hire. We can deliver up and down the country so just give us a call on 07532 184174 for a quote.
Little Cherry are an online supplier of natural biodegradable tableware and a wide range of ethical and stylish party supplies for weddings, street food, festivals and events throughout the UK.
Our aim is to make food look fabulous on our environmentally-friendly tableware. Ranges include the ever-popular Palm Leaf plates (made from naturally fallen palm leaves in India), compostable Sugar Cane and the largest selection of Wheat Fibre tableware in the UK, including a new takeaway range.
We cater for any size of event and offer discounts to caterers for bulk orders. We also have a dedicated Trade Site, can offer next day delivery and offer a sample pack service allowing customers to “try before they buy”.
Our fantastic selection of cups, cutlery, napkins, picks and skewers are the perfect accompaniment to any of our ranges of tableware.
Nicola from Hanami Dream approached us to provide wedding accessories that she had imagined, but never seen made before – that’s our ideal brief!
We love a challenge, and love making unusual items that no-one has ever produced before. The wedding items we produced were around a denim theme, so we embroidered guests names onto handmade denim bottle sleeves, and made individual hanging name labels for the table plan along with napkins embroidered with the menu.
Really unique and personalised, just as it would be for any couple planning their own special day with their own ideas and themes that they wish to use. Sometimes these unique items aren’t ordinarily available from traditional wedding suppliers and that’s where we come in – creating special unique items tailored specifically to our clients requirements.
Mabel & Rose has a lovely array of original vintage and rustic props available to hire. Our large range includes old apple crates, oak barrels, chalkboards, vintage suitcases, rustic wheelbarrows, an old delivery bicycle plus lots of smaller items like vintage bottles, jars, jugs and pots. So whether it’s large milk churns filled with flowers or a selection of vintage tin baths to keep your drinks cool we would love to help you enhance your venue and create the perfect look and feel for your wedding. Styling and on the day venue dressing services are also available.
Oakwood Events supplies stunning lighting for stylish couples. We design and install lighting schemes for barn weddings using fairy lights, festoon lights, bare bulbs, paper lanterns, chandeliers, drapes, uplighting, bunting and dance floor lighting.
Lighting is a unique addition to your wedding and can be used to highlight features like beams or stone walls, change the atmosphere between day and night or make a colour or design statement to match your theme. We pride ourselves on top quality design, professional installation and amazing features; explore our Pinterest boards for inspiration and to see how our lighting adds wow factor to barn weddings.
Our self-assembly kits let you create stunning giant paper flowers. Why settle for factory made sameness when you can create a totally unique display at a fraction of the cost?
We’ve taken the guess work out of self-assembly – even a crafting beginner can get professional and consistent results.
Paper flowers add a touch of feminine glamour to lots of situations. Enjoy creating your own decorative accents with our giant paper flower self-assembly kits for a wall at home, a stunning backdrop for wedding photos or an eye catching motif for an important event. And of course you can take the credit because the flair you add is all your own (we’ve just made it effortless!)
We are a successful duo of husband and wife working together to produce a really superior product.
Any size and any design, we love making wedding cakes. We offer a variety of delicious flavours and fillings. We use the best ingredients and passion to create a beautiful and delicious wedding cakes, making your special extra special.
We are committed to quality and excellent customer service. Our cakes are fleshly baked to order and crafted by hand.
Witney Blanket Hall was built in 1721 by the Company of Blanket Makers. For over 120 years, every blanket woven in the town came to the Hall to be weighed and measured, and upstairs in the Great Room the Company set the Rules for the Trade. After 1845 the New Mills established their own measuring, and the redundant Blanket Hall became variously a Brewery, a Lemonade Factory, Engineering Shop, Office of births marriages and deaths, Dancing School, and latterly, a distinctive gentleman’s house. During most of its history, the Hall is also where many of the town’s Public Meetings took place, the death of Kings solemnly commemorated and the birth of Princes celebrated with great feasts. In the 18th Century, the Hall housed the town’s Fire Pump. In 2015, the Hall reopened its doors to reveal this illustrious past and offer woollen blankets and throws, coffee pies and assemblies, both commercial and cultural. Visitors are always welcome and are invited to come and find out more about the infamous Witney Blankets.
The Pie Shop offers its famous pies and platters, as well as tea, coffee and cakes. We are licenced so wine and Blanket Hall Beer are always available. The Hall can also be open outside hours by arrangement and is often available for hire by Companies and Societies.
Take a look at a behind the scenes look at the briefs that were given to these fabulous suppliers and how the Festival theme came to life with their designs and products.
A real break from tradition, this festival wedding showcased an abundance of hanging greenery, dream catcher favours, festoon and ribbon drape lighting, oversized letter lighting, paper flowers, food van, chill out area and fire bowl, using different materials such as denim, macrame, paper, wood and terracotta details.
See more images in our gallery and the amazing local suppliers who came together to make this shoot possible in this blog post.
Based on The Secret Garden by Frances Hodgson Burnett (published in 1911), this modern Edwardian styled wedding shoot is a perfect harmony of traditional and contemporary elements brought together with sheer glamour and sophistication. Planned and designed by Hanami Dream and wonderfully captured by Squib Photography.
This elegant and delicate wedding is set in the grounds of a local English Manor House in the Oxfordshire Cotswolds of the UK (also used in the filming of another 1910s drama, Downtown Abbey). The lush greenery of a walled garden is discovered behind a secret locked door and its unseen natural beauty is unearthed after being concealed for many years.
Complete with an intimate ceremony on the croquet lawn, drinks in a secluded corner of the garden, followed by a celebration in a stunning Cotswold stone barn, this wedding features modern twists on traditional wedding styles with a real sense of rejuvenation.
With clear acrylic ‘stationery’ and signage with white brush lettering (where the greenery of the garden can be seen through), a hoop bouquet, a fresh take on the time-honoured wedding dessert of a croquembouche, vintage pearl details, antique keys and a friendly robin redbreast motif. Mary and Colin would be proud to attend this stylish wedding.
The colour palette is soft and understated so nothing distracts from the abundance of sumptuous cascading foliage. White is accented with hints of pink Pale Dogwood and plenty of the Colour of the Year of Greenery. There’s a definite nod to the Pantone® Spring/Summer 2017 colours with some subtle inclusion of blues (a navy Lapis for the groom’s suit and a denim Niagara of the manor house internal doors), Hazelnut and more greenery in the form of Kale.
Cogges Manor Farm was the ideal location for this wedding with its very essence in this era. It is nestled in the lovely market town of Witney and offers two stunning seventeenth century barns as well as a beautiful walled garden, stunning grounds and an impressive Manor House as a remarkable backdrop.
The couple got ready in the peaceful setting of the Manor House, strolled romantically through the walled garden, encouraged their families to ‘choose a seat not a side’ on vintage chairs (from Linda’s Vintage Hire) on the croquet lawn, and enjoyed the perfect blank canvas of the Barley Barn where modern, personalised details make this wedding complete.
Hanging from one of the impressive beams is a large rustic wooden cartwheel from Oakwood Events, adorned with greenery along with stylish bulb cages around Edison type filaments, plus some added alliums (from Lark Rise Flowers).
The top table is awash with greenery running down the whole of the table and spilling off the ends to the floor, courtesy of Lark Rise Flowers. Plus, the fragrance of the foliage was a delight to the senses with hosta, hedera, honeysuckle, laurel and hebe. Along with gentle inclusion of white flowers in the form of campanula, astilbe, lady’s mantle, sweet william, viburnum, rambling rose, helleborus seedheads and valeriana.
The sturdy wooden table, along with vintage chairs from Linda’s Vintage Hire, is set simply with white crockery and silver cutlery, plus clear acrylic menus sit on green moss. Alongside each setting is a clear acrylic place name (with guest names paying homage to the character names from the book) attached to vintage keys, along with favours of charming wooden robins by Muffat Prague.
Guests are directed around the farm with stylish clear acrylic signage and find their places by referring to the reclaimed window pane table plan with white brush lettering thanks to The Paper Hare, completing the stationery suite of clear acrylic invitations and clear acrylic table number tubes.
In the garden, the couple relax and enjoy a smooth glass of brandy whilst listening to the gramophone and admiring the remarkable cake by Cotswold Baking, a reintroduction of a traditional wedding dessert. This impressive croquembouche plays on the trend of wedding cake alternatives and sits on top of a plain white cake. The choux balls are decorated with edible pearl balls of varying sizes.
The bride chicly carries a hoop bouquet by Lark Rise Flowers leaving a beautiful scent of jasmine wherever she sashays. She has strong smoky eyes, pinched cheek blush and barely-there pale lipstick reminiscent of the times and beautifully recreated by Blushing Brides.
Her hair is ornamented with a delicate pearl hair vine by Designed to Sparkle and gathered up to reveal the breathtaking backless dress.
She perfectly fits the glamourous, champagne coloured bridal gown, made from Lux Charmeuse, featuring a high neckline, flutter sleeves, low back, attached silver beaded waistline and godet train by Justin Alexander, provided by Proposals of Witney. This 1910s styling is teamed with a multi-strand bracelet and necklace by Designed to Sparkle, made with navette set Swarovski crystal stones and pearls, in creamrose light shade.
The suave, slicked-back groom suited the era with a blue three-piece suit made from a British fabric 100% wool, cut in a traditional style but more modern in shape from The Cotswold Tailor.
It’s the little details that bring any event to life and this was made possible by the wonderful local suppliers who provided their time, services, venue and products for free. Together we have showcased the amazing talent that our part of the UK has to offer the wedding industry.
Once you’re over the hurdle of preparing your guest list and the headache of waiting (and chasing) for RSVPs, it will be time to decide where to seat your nearest and dearest for your wedding breakfast.
Take a look at our 10 point guide on how (and where) to seat your wedding guests to help you through what can be another tricky juggling act of keeping everyone happy. There’s etiquette, tradition, logistics, safety & practicalities to consider (as well as who Aunty Vera may have fallen out with) so that all can see and been seen by the bridal party.
1) size and shape
Firstly, establish what is possible at your venue. What could you fit in to the room? What is already available there? You need to think about the space, tables and chairs. Taking in to account the size, shape and style of these three elements. Count the number of tables and determine how many chairs can fit around the different shapes of table. This amount should accommodate your final guest numbers.
2) style of meal
How you lay out the tables can be dictated by the style of food that you will be serving. For example, if you’re having a casual meal or buffet then you may opt for guests to pick their own places when they’ve got their food rather than a formal sit down meal where everyone has an allocated place setting. To get guests to mix up, you could provide a bowl of numbers and people pick out their table number as they enter the reception.
3) structure
The formation of the tables will depend on their shape and the atmosphere you want to create. Family style sharing meals work well on rectangle banquet tables with benches on either side. Laying long tables in a horseshoe or T shape creates a focal point of the bridal party. Whilst round tables surrounded by chairs can cluster groups together for good interaction. Square tables give a great modern feel and don’t feel restricted to use a uniform type of table – mix and match shapes and sizes to suit your needs.
4) standard
Traditionally there is a head (or top) table containing at least the happy couple. In addition, etiquette suggests their parents, along with chief bridesmaid and groomsman join this long table facing the guests so that everyone can view the top table (eg Chief Bridesmaid, Groom’s Father, Bride’s Mother, Groom, Bride, Bride’s Father, Groom’s Mother, Best Man). Working away from this focal point, others from the wedding party are grouped near to the top table, followed by closest relatives, then friends, and finally colleagues.
5) substitutes
Let’s face it, you can have whoever you want on the top table (or no top table at all!) Nowadays there are many alternative schemes to factor in different family circumstances and partnerships. The top table could be round rather than rectangle so the wedding party get to chat too. The top table could just contain the two most important members of the day whilst the rest of the bridal party host their own family members on separate tables. Sometimes brides and grooms choose to sit at a different table for each course to mingle with all their guests.
6) special considerations
As well as knowing how many people you’re seating, you’ll need to factor in any accessibility requirements for any young, elderly or incapacitated guests such as incorporating requests for highchairs. People with any tasks to carry out during the meal or speeches should be able to get out of their place easily too. There’s always a temptation to match make with a singles table, though my advice would always be to keep people with people they already know (and like). Tradition suggests alternating men and women around a table.
7) system
How to plan who sits where is a fine and delicate art often thrown by last minute cancellations and feuds. There are lots of online planning tools, apps and software available to help solve this issue. However, nothing beats a large piece of paper containing the floor plan of your room with blank tables drawn in the right places. Then get some small coloured sticky tabs in perhaps three colours (for men, women and children). Write each guest’s name on the relevant coloured tab and stick these around the table templates until you’re happy with the seating combinations.
8) selecting tables
There are many options and ways to personalise your tables including the names you give each table or how you number them. One of my favourites at the moment is showing a picture of both of the happy couple at the age that the table number corresponds with.
9) seating plan
There a couple of options to ensure that guests get to the table you’ve allocated to them. Firstly, you can display a seating plans of the different tables listing which guests are sat at each table. Ideally have a couple of these plans to avoid everyone bunching around one and placing it outside of the room for people to view it ahead of time to avoid a rush on entry. Alternatively, escort cards can be displayed (perhaps alphabetically) which each contain the name of a guest along with the table name/number where they are to be seated. In both scenarios, place name cards on the table can show guests where to sit or they could pick their own seat.
10) seating at ceremonies
It’s not just the reception to consider but you may want to offer a modern take on where people sit at the ceremony too. Traditionally in a religious building, the Bride’s family sit on the left of the premises and the Groom’s sit on the right. However, many people are asking their guests to pick a seat not a side. Plus if the venue is less formal you can move away from rows of chairs and opt for a circle around the couple or even a spiral of chairs working inwards to the couple.
Your wedding day is one of the happiest days of your life. When you look around the room you’ll see all the people that you love, however you may also notice all the people that are missing from the celebrations too.
Not to put a dampener on proceedings but inevitably there may be some people who won’t be able to join you on your big day perhaps due to distance, illness or because they have passed away. Telegrams are often traditionally read by those who couldn’t make it and sometimes a toast is raised to absent friends.My own wedding day was tinged with some sadness as my father suddenly passed away 9 weeks before we got married. It was a huge shock and at one point we considered whether we should postpone the wedding. I guess this is why we bought wedding insurance but I didn’t want to be sat around on our chosen date commenting that we would’ve been getting married today. We decided to go ahead and it gave our family something positive to focus on.
I certainly didn’t anticipate having to organise a funeral in the midst of wedding preparations but it did give me some clarity for the day. My father wasn’t around much when I was growing up and he wasn’t always that reliable. He had been unwell for some time prior to his death and so we didn’t know if he’d be well enough to be a part of the day at all, let alone even turn up. Or if he had turned up whether he’d been ill at the reception. Although it was unpleasant circumstances, at least I knew whether he would actually be there or not!
We had already asked my mum to do the ‘mother of the bride’ speech and my Grandad proudly walked me down the aisle (which was fitting as he was such an influential part of my life), and my husband toasted our absent friends in his speech. We didn’t want the day to be dominated by the recent sad events, so we chose not to do anything more public – everything was still too raw to cope with anything else.
I knew the day was going to be emotional but we also had this immense warm feeling of love from all our friends and family who were there and all knew about the ‘elephant in the room’. They were so caring, supportive and encouraging. There was torrential rain the day before we got married (it was August – thanks British weather!) and again the day after. Yet on the day of our wedding it was glorious sunshine and the grass was a lush green and the flowers were all blooming after being refreshed from the rain. In the car on the way to the church, my Grandad told me that he thought the sunshine was his late wife (my Nanny) shining down on us.
I know that my other Nan still watches our wedding DVD back frequently so that she can see her now late husband enjoying the day. The photos too are a snapshot of the people that were in our lives at that time and who we were fortunate to share our special day with. There were poignant moments but the sadness didn’t dictate the day. It was certainly a day of huge celebration. We didn’t forget those that has passed but we didn’t dwell on their passing.
Here are some suggestions of ways to privately or publicly remember lost loved ones at weddings:
Photographs – framed photos set up on a table or part of a family tree, hanging in photo charms on your bouquet, hanging from shoes or placed in a locket
Jewellery – wear heirlooms or gifts from the loved one, wear their wedding bands tied round an ankle or wrist, wear or melt down their wedding band to make your own
Embroidery – material from a piece of their clothing stitched in your wedding dress, use their handkerchiefs or ties, have monograms of their initials stitched in your dress
Candles – a lit candle in church or on a table in the reception
Flowers – use their favourite flower, have a single flower in a vase, put your bouquet on their grave afterwards
Ceremony – dedicate a reading to them, include a tribute in the order of service, get the celebrant to mention them
Chairs – have a reserved seat for them at the ceremony (although this may be a little emotional to see an empty chair there)
Reception – name tables after them, toast them in your speech, place a drink for them at the bar, use a special piece of music
Favours – donate to a relevant charity or place a charity pin as a favour
Releases – let balloons, Chinese lanterns or butterflies float off in to the sky
‘If there ever comes a day when we can’t be together, keep me in your heart, I’ll stay there forever.’
A. A. Milne
